Suppliers

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  1. NTU is pleased to announce that it has successfully embarked on a new financial system wef 14th April 2020. Few key things to take note:
    • New PO number series
      With effect of our new financial system, all PO numbers will begin in 9 series instead of the original 8 series.
      (Example: 9100000023 for 9 series and 8100070655 for 8 series)
    • New PO to replace the original old PO
      You may refer to the attachment to view a sample copy of our new PO
      Please take note that the new PO will include the following information stated in the Other Information section.
    • Email Circular to Supplier
      NTU has sent out several email circular to inform you of the changes and updates.

  2. ​Procure to Pay Cycle
    Before supplier creates e-invoice, ensure that the invoice quantity against the Purchase Order is correct and Goods Receipt is performed by the Customer.
  3. Suppliers submitting e-invoice in Ariba
    • E-invoices will take precedence over the attached invoices that vendor has manually attached.
    • E-invoices will be used as the source of truth for payment.

  4. REMIT-TO and Supplier information
    • The REMIT-TO and Supplier information in Supplier Ariba Network should be the same on e-Invoice.
    • Supplier should notify NTU (email: nssfinmdm@ntu.edu.sg) should there be any change in remit-to/ bank details.
    • Payment is made to supplier based on the maintained data ​​in NTU SAP Vendor Master.
    • Supplier is to ensure Ariba REMIT-TO information is aligned to NTU SAP Vendor Master.

      ​Click here (REMIT-TO and supplier information)

  5. Creating e-invoice
    • When creating e-invoice, do not check on the “Information Only. No action is required from the customer”.
    Click here  (Additional Fields)​​

    • E-invoices will take precedence over the attached invoices that vendor has manually attached.
    • E-invoices will be used as the source of truth for payment.
  6. Goods Receipt Notification
    Turn on notification for Goods Receipt performed by Customer. You will be notified via email once Customer has done Goods Receipt.
    Click here (GR)

  7. Bank Charges
    With immediate effect, Suppliers and NTU should bear their respective bank charges that are charged by their banks.

  8. Bank Details Update for Suppliers
    For bank details update of supplier in NTU Vendor Master, suppliers should notify NTU (email: nssvendor@ntu.edu.sg) and provide following supporting ​​document to ​​NTU :
    • GIRO Form Click h​ere or 
    • ACRA Business Profile and Bank Statement​

  9. GST feature Setup
    Please take note that the AN account legal profile for GST setup is required regardless if you are a Singapore GST registered supplier.  The reason for this requirement is as follows:
    • If you are Singapore GST registered, you are required  to issue a 'Tax Invoice' when invoicing against NTU purchase orders for taxable supplies.
    • If you are Singapore GST registered, you are required  to issue a 'Standard Invoice' when invoicing against NTU purchase orders for non-taxable supplies.
    • If you are not Singapore GST registered, you are required to issue a 'Standard Invoice' when invoicing against NTU purchase orders.

    Please also be informed that e-invoices received with effect from 22 Apr 2019 that do not comply to the required invoice statuses will be rejected by NTU due to non-compliance to IRAS GST regulations.​

    Click here for GST feature setup

  10. Purchase Order (PO) Confirmation
    NTU will be disabling the functionality for PO confirmation.  Suppliers are not required to perform PO confirmation as this functionality has some negative​ impact to NTU process;​
    • unable to perform any variation to the PO price, description and supplier address
    • unable to retrigger the system to resend PO if supplier has lost its initial PO