Generate PDF

Portable Document Format (PDF) is the de facto standard for the secure and reliable distribution and exchange of electronic documents and forms. A PDF document preserves the look of the document as if it had been printed. The contents are searchable unlike hardcopies, which take up physical storage and are cumbersome to dispose. The ability to print to PDF is built into the Mac OS, and it is also part of Office 2007 for Windows.

You can use Adobe Acrobat Pro (not Adobe Reader!) or free software like PrimoPDF or PDF995 to help you generate PDF documents from virtually any Windows application. To download the freeware, click PrimoPDF or PDF995, then complete the setup installation.

After successful installation, you will see Adobe PDF, PrimoPDF or PDF995 appearing like a printing device in Start > Control Panel > Devices and Printers. These will output PDF documents instead of hardcopy prints.

To generate a PDF document, call up any Windows application, like Microsoft Office, Notepad, Paint, etc. Click Print and choose the PDF printer that you have just installed. Click here for an example.

Store your documents in your file server, etc for easy retrieval and sharing. Or save them to CDs or DVDs for archival. With Adobe Acrobat Pro, you can even set a password for your PDF document to prevent others from copying the contents or sending to a printer.

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Last modified on 21 Jan 2013 by Centre For IT Services
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